Buying and Merchandising Assistant Level 4

A Buying and Merchandising Assistant Apprenticeship offers a great opportunity to build a career in the retail industry, specifically in the areas of buying, merchandising, and product management. You’ll develop critical skills like product selection, stock management, trend forecasting, and pricing strategies. These are crucial for anyone working in retail buying and merchandising roles.

 

Course Materials: Buying and Merchandising Assistant Level 4 Overview

Duration: 13-16 monthsCourse Fee Information
Buying-and-Merchandising-assistant-Level-4

Overview

This course is for Buying and Merchandising Assistants working in Food, Fashion or General Merchandise.  If you’re interested in the business side of retail, enjoy working with products, and have a knack for organisation and planning, an apprenticeship in buying and merchandising can set you up for a successful and rewarding career! 

This includes retailers who trade through stores, exclusively online and those who operate through a variety of channels. Their responsibilities are likely to include; selecting new products, identifying trends and trading patterns, communicating with external and internal colleagues such as – designers, manufacturers, suppliers, distribution centres, marketing, finance, and IT departments.  

All learners study the core duties and then choose one of two pathways:
  • Buying assistant duties
  • Merchandising assistant duties
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Duration:13-16 months
Standard and Level:Buying and Merchandising Assistant Level 4
Entry requirements:

Candidates should already be working in a Buying or Merchandising Assistant role. Employers may also provide additional entry criteria.

Learners aged 18 who do not have exemptions will still be required to achieve Level 2 Functional Skills.
Learners over 19 will have the option to either opt in or out of Functional Skills training and examinations. For those who choose to opt out, Fareport remains committed to supporting all learners in developing their literacy and numeracy skills by embedding these essential topics within the curriculum and assessments of the apprenticeship.

To be eligible for an Apprenticeship you (or the apprentice) must:

  • Be living and working in England
  • Be 16 years old or above
  • Have the legal right to work in the UK
  • Have maintained UK residency for the last 3 years
  • Be employed in a real job; they may be an existing employee or a new hire
  • Work towards achieving an approved apprenticeship standard or framework
  • Work at least 30 hours a week
  • Be able to commit to the apprenticeship and its requirements
  • Not hold a prior qualification at the same or higher level in the same subject area
  • Not undertake or benefit from DfE funding during their apprenticeship programme, including Student Loans.
  • Have apprenticeship training and employment that lasts at least 12 months.
Cost:Fully funded through the Apprenticeship Levy or 95% government-funded for eligible employers, with minimal contribution required.

Knowledge


Knowledge (K) – The theoretical understanding an apprentice needs to perform their role effectively. This includes industry-specific principles, regulations, and best practices.

  • K1: How to develop an operational or strategic approach to buying and / or merchandising
  • K2: Industry standards, regulations and legislation relating to the ethical and sustainable sourcing, purchasing and sale of goods to ensure compliance
  • K3: Product lifecycle from development to customer and the critical path approach to support the buying and merchandising process
  • K4: Principles of buying and merchandising and the specific role of each
  • K5: The brand position within the market, which includes both UK and global markets, retailer types and trading models
  • K6: Effective methods of negotiation, and how they relate to the organisation’s strategy, goals and ethical stance
  • K7: Key aspects of the sector in respect of global and domestic trading patterns
  • K8: Principles of working within strategic operational buying and merchandising frameworks
  • K9: Effective methods of communication to achieve operational success
  • K10: The principles of internal trend analysis and forecasting
  • K11: The principles of undertaking competitor analyses
  • K12: The different purchasing habits of customers, seasonality and the different customer journey across all purchasing channels
  • K13: The importance of keeping up with current trends within the industry
  • K14: The importance of customer profiles and how they impact buying and merchandising operations
  • K15: The principles of team dynamics and relationships in order to achieve individual and organisational goals
  • K16: The importance of coaching and mentoring to support the development of the buying and merchandising teams
  • K17: The goals and targets of the business, the drivers of performance and the contribution of the team in order to achieve these
  • K18: The key performance indicators of the department, their performance and how to individually contribute to their success
  • K19: The range and impact of external factors such as currency fluctuation and global suppliers have on profit margin and costs
  • K21: Factors affecting and impacting seasonal planning to ensure availability of appropriate products and to drive profit

More information on the Standard is available here.

Skills


Skills (S) – The practical abilities developed through training and hands-on experience. These are the technical and transferable skills required for the job.

  • S1: Uses their market/industry knowledge to contribute to new product development and innovation
  • S2: Contributes to the building of customer focused ranges to meet the brand identity of the business
  • S3: Ensures product quality and legal compliance by working within industry standards, regulations and legislation to source, purchase and sell goods
  • S4: Ensures accurate implementation of the critical path prioritising actions accordingly
  • S5: Negotiates in a manner that balances the need for a sound financial return, with the need to operate ethically, honestly and fairly
  • S6: Monitors agreed performance targets with suppliers to manage ongoing supplier relationships
  • S7: Applies the organisation strategy to buying and/or merchandising to ensure strategic objectives are met
  • S8: Applies an ethical and sustainable approach to the buying and merchandising process in line with policies and procedures to achieve legal compliance
  • S9: Ensures the agreed route to market is delivered and maintained successfully so that objectives are met
  • S10: Works with external and internal departments (for example, marketing, distribution, suppliers) to build relationships to drive sales activity and support the delivery of the business objectives across all channels
  • S11: Uses data to support decisions to influence both the strategic and operational direction of the buying and/or merchandising approach.
  • S12: Demonstrates accurate application of systems in analysing data (for example, customer trends, buying patterns, stock rotation and levels)
  • S13: Analyses and presents business data to support achievement of business strategies, brand and KPIs
  • S14: Evaluates commercial performance to support proposed actions for both good and poor product performers
  • S15: Demonstrates anticipation of customer buying and product patterns to forecast future demand
  • S16: Articulates relevant ideas and opinions towards trends and competitor activity so that opportunities may be identified
  • S17: Applies customer profile/trend data to inform the development of a range, products and services
  • S18: Formulates and communicates customer propositions
  • S19: Develops self and individuals to improve personal and team performance and capability
  • S20: Demonstrates commercial buying and merchandising within a financial framework
  • S21: Operates in a manner that produces the required financial rate of return for the business
  • S23: Coaches and mentors new/less experienced colleagues

Behaviours


Behaviours (B) – The professional attitudes and values expected in the workplace. These include teamwork, adaptability, problem-solving, and ethical responsibility.

  • B1: Is creative thinking, and enthusiastic with a positive and professional attitude
  • B2: Is confident accountable and pro-active
  • B3: Shows tenacity and is prepared to take risks
  • B4: Is resilient, organised with an eye for attention to detail
  • B5: Is flexible, agile and adaptable to changing markets
  • B6: Operates within professional code of ethics
  • B7: Is an ambassador for the business

Once an apprentice has completed their apprenticeship, they will be ‘signed off’ by their employer/ provider as ready for end-point assessment of their knowledge and practical capabilities. The assessment will be graded and must show the apprentice is fully competent and productive in the occupation.

End Point Assessment consists of:

  • Work based project
  • Professional discussion

The most enjoyable element were the training sessions

Q. I am not a resident of England, can I still study this course?
Q. What are the benefits of apprenticeships?
Q. Is Buying and Merchandising a good career?
Q. What is the salary of an apprentice?
Q. What is an apprenticeship?
Q. Can I train locally?
Q. Why choose Fareport as your Training Provider?
Q. What is Off-the-Job Training?

Why choose to learn with Fareport Training?

Fareport Training was established in 1981 in order to offer young people a route into work through work based training. In 2014 the business was purchased with support from entrepreneur Theo Paphitis by Natalie Cahill and Marinos Paphitis. Since then we have been building on Fareport’s excellent reputation for high quality training and delivering training and apprenticeships across England. We are proud to offer:

  • Expert-Led Instruction: Gain insights from industry leaders and seasoned professionals.
  • Cutting-Edge Curriculum: Stay ahead with the latest trends, tools, and techniques.
  • Flexible Learning Options: Balance your education with your professional and personal life.

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